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Approve schedule changes

Accept or deny time off and shift edits that need a manager.

Some calendar changes wait for approval instead of applying right away. This keeps schedules accurate when people update their own availability.

What needs approval

A change is queued for review when:

- Someone edits a calendar other than their own without edit access - Someone books sick time or PTO that would take their remaining balance below zero

Everything else applies immediately.

Review pending changes

1. Open Calendar in the left sidebar. 2. Pending blocks appear with a review banner over the roster. 3. Select the banner to see the requests. 4. Choose Approve to apply the change or Deny to discard it.

Approved blocks turn into normal calendar entries. Denied blocks disappear and the person's schedule stays as it was.

Tips

- Check the calendar before approving a day that already looks thin on coverage. - Approving sick time or PTO updates the person's remaining balance right away. - If you approve by mistake, open the block and delete it, then let the person know.

Automate the follow-up

You can build an automation that reacts to a sick day, fills the shift, and sends a message to the team. See Create an automation.